Facilities Services, Business and Purchasing: RESOLUTIONS for 2015
Read on for resolutions that might help you improve your ISD’s facilities, business and purchasing operations in 2015!
FACILITIES
Get control of your key control
Get a better grasp of true spending for facilities (Conduct trending analysis and operations review)
Make sure all buildings operate correctly (Contract for Retro-commissioning)
Catch up on preventative maintenance (Use co-op JOC and trades contracts)
Plan for staff development (put CMAT on list for custodial managers)
Get more efficient with travel and cut down on windshield time
Solve employee attendance issues (use JOC contractors and co-op trades to fill in)
Get blueprints and drawings in order (use data archiving service)
Equip maintenance staff with hand held devices or smart phones (electronic work orders)
BUSINESS OFFICE
Become acquainted with new tax law dealing with uniform grant guidelines from Office of Management and Budget – new super circular
Stay attuned to upcoming legislative proposals
Find new revenue sources
Build relationships and network to find solutions and be more efficient (learn about and use co-op contracts)
Strive to be innovative, resilient, flexible and resourceful: Help staff release their brilliance
Implement Best Practices (look to ASBO, GFOA, HCDE)
Pay attention to cash flow, enrollment and staffing
Encourage use of advanced analytics dashboard for budget tracking
Improve customer service
PURCHASING
Roll out on-line vendor access center to increase efficiencies for all divisions
Apply for and receive awards: TASBO Award of Merit, NIGP award
Develop contract user’s manual with forms, instructions and requirements
Continue to provide information through monthly purchasing newsletter to all staff
Encourage and support staff in becoming TASBO certified
Create a workflow approval process for P.O. change orders
Improve customer satisfaction – adjust current process to ensure meaningful feedback
Create short, fun videos to train staff on such things as gifts, ethics, procedures, etc.
Use purchasing cooperative contracts whenever possible to save time and money
