Choice Partners national purchasing cooperative offers quality, legal procurement and contract solutions to meet government purchasing requirements. We also meet all cooperative requirements of the EDGAR/Uniform Guidance/2 CFR 200!  

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Procurement Process

The Right Resources. Right Now.
At Choice Partners (CP) national cooperative, our process model for procurement saves you time and ensures you get a best value solution when you need it.

  1. The Right Need:   We create the procurement solution by listening to our members and then matching their needs with available products and/or services.  We question and investigate all viable options before we begin the Request for Proposal (RFP).

  2. The Right RFP*:  The research begins, drafting the project scope, specifications and timeline needed to fulfill all proposal requirements. Once reviewed and approved, it is ready to submit as a solicitation.

  3. The Right Market:  We post the RFP online for electronic bidding and also advertise via newspaper for two successive weeks. Registered vendors can request more information, attend a pre-proposal meeting (if needed) and submit responses.

  4. The Right Response:   Once the RFP deadline comes to a close, all proposals/ bids are received in our office, time and date stamped, and the review process begins. Those responses received by the deadline are reviewed for responsiveness.

  5. The Right Solution:  Next, our evaluation team goes to work reviewing the responses.  They check to see if all requested information and pricing is included, and evaluate the responses against the evaluation criteria. The proposer(s) with the best value offers are recommended to the governing board, Harris County Department of Education, which awards the contracts.

  6. The Right Contract:  Awarded contracts are published online and vendors are notified via letter.  A public announcement is issued to all CP members and vendors on the website.  Once the contract is awarded, members may review the proposal document scope and specs, pricing and due diligence details.

  7. The Right Choice:  Finalized documents are posted to the website under Due Diligence on the Awarded Vendor Partner page once received back from the board and are available to our members upon login.  The contract award may be renewed for up to 3 or 4 years.  

Download the technical details of our Procurement Process

View FEMA’s Fact Sheet related to Procurement Under Emergency and Exigent Circumstances

FEMA checklist for purchasing

*We utilize a standard RFP/CSP template as reviewed and updated by HCDE legal counsel to comply with the requirements, as appropriate, of the state procurement code specified in Texas Education Code § 44.031 and Texas Local Government Code § 252/262, and in the case of a job order contract, Texas Government Code § 2269.

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