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Members Manage Fuel Costs

Posted on March 1, 2013

Members are controlling and managing fuel costs through a Choice Partners cooperative purchasing contract for fleet fuel with Wex, Inc., formerly known as Wright Express. The program helps government entities manage fuel expenses through a universal fuel card, which is accepted at more than 90% of U.S. retail fuel stations. Plus there are discounts for using Exxon/Mobil through member buying power. Benefits of the Wex Inc. fleet fuel management program include having just one card which has no fee, an online control center, and customizable setup and reports. Many users are fans of the billing system.

Howard Payne University-Brownwood

Howard Payne University-Brownwood uses the Wex Inc. fleet fuel monitoring contract.  Bill Fishback, assistant vice president of business, reports that they are “very satisfied” with their “maiden voyage” in using a fuel card. They issue the cards to individuals and to the public safety vehicles, and do not require all departments to use the program. Athletic teams are the biggest users.

Fishback said he was attracted to the program because it helps control spending. The card can be used for fuel and minor services, but it isn’t a credit card that can be used for other items. He said he has had no complaints about it and the person handling accounts payable is very pleased.

“In my line of work, I’ve learned to take the absence of complaints as a compliment,” said Fishback. “The billing process is handled quite well.”

This was their first use of Choice Partners cooperative, which Fishback said was “quite easy.”

City of Kilgore

The City of Kilgore is using the Wex Inc. fleet fuel card program for about 100 city vehicles, from parks, public works, police, and fire to their off-road fuel tank, and any employee who drives a city vehicle can use the card.

Lawanna Williams, finance director, City of Kilgore, said they are pleased with the program and “like having a go-to person” if there are any issues.

“We love the billing,” she said, as it is set it up by department, so they don’t have to sort the fuel charges.  They also use an automatic payment bank draft, so it is all handled on line and payments are never late.

“It was easy,” said Williams, to access the contract via Choice Partners cooperative.

Lone Star College

Lone Star College System-Houston has used the Wex Inc. fleet fuel card program for at least five years. They issue the card to individuals as well as link cards to specific cars, such as their police vehicles. 

Helen Kubiak, Pcard administrator, appreciates that the card system “runs very smoothly without a whole lot of attention.”

 “It works very well for us,” said Kubiak.

She especially appreciates the on-line system, which allows for “quick and easy” set up of users and access to download invoices and monthly usage reports.

Using the card also tracks vehicle performance, as the user enters an ID number and odometer reading with each use.

“Working with Choice Partners members has been a rewarding experience,” said Jim Smith, regional sales manager, Wex Inc. “We have developed a program that helps better manage fuel costs associated with maintaining a fleet of vehicles.  Our first step is to listen to member’s needs, wants and concerns so we can work together to obtain our member’s desired results.”  

Wex Inc. is one of three awarded contract holders for fleet fuel monitoring. For more information, contact Smith at 866-561-5931 or jim.smith@wexinc.com ; members can login and see the details of the Choice Partners contract at https://www.choicepartners.org/vendors/WexInc .

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