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Facilities Maintenance is Not Optional - It is a Must

Posted on January 28, 2015

If you are responsible for facilities at multiple campuses, which each have their own yearly, monthly or (in some cases) daily hiccups, then you know that there are some jobs even your most skilled maintenance staff can’t handle on their own. From major renovations to minor-but-challenging electrical repairs, some multi-trade tasks require the services of a qualified and dependable general contractor where experienced multi-trade coordination is required.

Even if your maintenance staff are skilled to do ANY task, having the time to do it is another issue. When they perform the big jobs, it takes them away from the daily work, which if that is ignored can suddenly turn into a bigger repair.

Because it is no longer legal for school district purchasing professionals to use time and materials annual on-call contracts where vendors are on standby for Heating Ventilation Air Conditioning, electrical, plumbing or other such repairs, one good solution is to use a cooperative contract that has been legally and competitively bid, where the CSP specifies line item pre-described and pre-priced tasks by utilizing a published, nationally averaged, construction unit price book.

Government Code 2269 now requires maintenance service contracts to be procured using Job Order Contracts (Indefinite Delivery-Indefinite Quantity Construction), which by definition allows the use of a published construction/maintenance unit price book. The JOC procured contracts can be for individual trades or can be a JOC company (general contractor) that subcontracts for all component work. JOC contracts can be procured by individual school districts or through a cooperative via an interlocal contract (Government Code Chapter 791.)

School district “public work” maintenance repairs, alterations, remediation, renovations, and minor construction can no longer be classified as time and material or catalog procured maintenance, and include such things as: adding an electrical outlet; removing old carpeting and replacing with a different or upgraded flooring surface; adding a wall; replacing HVAC units with higher efficiency units; replacing lighting with improved efficiency bulbs, etc.

Millennium Pressure Washing  and Painting Multiple Campus  Exteriors at Pasadena ISD  in 2014One example of a Job Order Contractor that has a cooperative purchasing contract is Millennium Project Solutions. Based in Crosby, Texas, Millennium has been serving the greater Houston area since 1998, and since HCDE awarded its initial contract in May 2010, the company has been fixing up area schools as a highly regarded Choice Partners vendor.

Just ask Chuck Murray, maintenance director, Crosby ISD. “When our guy needs help, we call Millennium to help us troubleshoot,” Murray said. “They have an excellent master electrician [Brian McArthur].”

But it’s more than just electrical work that makes Millennium the go-to for superior service. One of the company’s specialties is foundation repair—and they’ve proven their reputation, particularly, with Friendswood ISD.

“We were very satisfied,” said Joel Hannemann, executive director of maintenance and operations, Friendswood ISD, referring to Millennium’s completion of multiple foundation repair projects at various campuses across the Houston-area school district. “It was a good partnership.”

Hannemann added that Millennium’s quality communication and on-site supervision of the projects made him willing to use the company’s Choice Partners contract again in the future.

“By using Millennium, we were able to have a highly qualified foundation vendor do the work while maintaining proper purchasing guidelines and gaining good supervision of the projects,” he said.

That may not be surprising for a company with over 35 of years of commercial construction experience and whose motto is “Our Customer Needs First and a Safe Work Place Always.” What’s surprising is when you see such a high level of service across multiple disciplines, including mold and asbestos remediation, ADA and LEED upgrades assistance, disaster relief support services and many others.

You might say that Millennium is the kind of partner a school district needs on speed-dial, for whichever construction-related need arises, but Tom Douglas, director of maintenance, Pasadena ISD, summed it up best.

“They do good work, and I’d use them again in a heartbeat,” Douglas said.

For more information about Millennium, contact Jeremy Morgan at (281)328-2200 or jmorgan@mps-team.com. Members can log in and see the details of Millennium's Choice Partners contract here. [www.choicepartners.org/vendors/millennium-project-solutions-inc-3]


Millennium Project Solutions is one of over 20 of HCDE's competitively awarded contract holders for construction IDIQ (job order contracting). See all the contract awards for IDIQ Construction here.  

See a map of vendor contract awards by region.  

 

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